How It Works

1. Add the venue — ask Clawd in the WhatsApp group:
   @Clawd add venue <name>, <location>  or use the Venues page to browse existing venues.
2. Track contact — when you reach out to the venue:
   @Clawd mark <venue> as contacted by <name>
   Logs the date and who made contact. Add notes to keep a contact history:
   @Clawd add note to <venue>: <note>
3. Multiple date offers — if the venue offers several options:
   @Clawd <venue> has offered <date1>, <date2>, <date3>
   Clawd posts a date poll to the group. Band members reply with which dates work (e.g. 1 3). Results are visible on the Polls page.
4. Single confirmed date — if only one date is on offer:
   @Clawd create gig <venue>, <date>, <time>, <fee>
5. Confirm from a date poll — once the band agrees on a date:
   @Clawd confirm date poll <N>, going with date <N>
   Confirms that gig, cancels the others, and updates the venue status to active.

• After a gig is created, send an availability poll:
  @Clawd send availability poll for gig <N>
• Band members reply yes, no, or maybe to the poll message — no @mention needed.
• Check current status anytime:
  @Clawd dashboard  or visit the Dashboard.
• Chase stragglers:
  @Clawd nudge gig <N>  — posts a reminder tagging everyone who hasn't responded yet.

• Update details (time, fee, notes, stand-in):
  @Clawd update gig <N>
• Record a stand-in:
  @Clawd update gig <N> standin="Matt Longbottom covering for Ben"
• Cancel a gig:
  @Clawd cancel gig <N>
• Private gigs (weddings, parties) — mark with is_private: true. Shown with 🔒 in the UI and excluded from public-facing views.

• Relationship status tracks the pipeline: prospect → contacted → responded → active → declined
• Add social profiles: visible on venue detail pages with platform icons.
• Keep a contact log:
  @Clawd add note to <venue>: <note text>
• View full gig history per venue on the Venues page.

Venues (The Fox, The Picturedrome) are public spaces you book through a contact pipeline. Private hire clients (wedding couples, birthday party hosts) are one-off individuals — they get their own lightweight record and never appear in the venue pipeline.

• Add a private hire client before creating their gig:
  @Clawd add client "Alice Smith"  — optionally include phone, email, or notes.
• Create a gig for a private client using their name instead of a venue:
  @Clawd create gig client="Alice Smith", 2026-08-02, 19:00, £800
client_name and venue_name are mutually exclusive — use one or the other.
• View all clients at /clients — shows name, contact details, and gig count.
• Client gigs are shown in the Gigs list with a 👤 icon and link directly to the client detail page. On the gig detail page, the client appears as 👤 Private hire — Alice Smith instead of a venue link.
• Update client details at any time:
  @Clawd update client "Alice Smith", phone="07700 900123"

Keep a record of all venue correspondence without changing how you work. When emailing a venue, simply CC booking-admin@bookings.wadcutterblues.com and the email is automatically logged against that venue in the booking system.

• Outbound emails — CC the log address when you email a venue. The email is matched to the venue, summarised by AI, and stored as a contact log entry. The venue's pipeline status may advance automatically (e.g. first contact → contacted).
• Inbound replies — venues reply directly to you as normal. When something useful comes in (dates offered, confirmation, etc.), forward the reply to booking-admin@bookings.wadcutterblues.com to log it. The AI will summarise the content and update the venue status if appropriate (e.g. dates offered → responded).
• Unmatched emails — if the system can't identify which venue an email belongs to, it lands on the Unmatched Emails page where you can link it manually or delete it.
• Email thread — all matched emails appear in a chronological thread on the venue's detail page, alongside the manual contact log.

💡 Tip: the AI matches venues by looking at who the email is addressed to and reading the content — so even forwarded replies are usually matched correctly without any extra effort.

Request a login link by messaging @Clawd in the Wadcutter WhatsApp group or via DM. Links expire in 24 hours and are single-use.